As requested by many users, we have upgraded the planning section of System One with a new user interface element. In addition to the familiar list view, a big month calendar has been added. Up to four events can be shown per day. If there are more items planned, these can be accessed by clicking the "more" link. Clicking on an event in the calendar will open a dialog with a summary. From there you can navigate to the detail view of the event.
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Because we are constantly striving towards delivering user friendly and time-saving software, we invest a lot of development in the user interface of System One. The list views have been upgraded with a few useful additions, which make maintaining large numbers of companies, contact persons, events, invoices and contracts a lot quicker.
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An important addition to System One is the new mailing feature to send messages straight from the system. E-mails that have been sent at an earlier time can now be accessed through a central place. By using email templates you can easily set up standard emails with previously added information. Highly convenient!
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In a considerable short period of time, Ideal DJ’s has evolved into one of the major booking agencies within the English dance industry. Located in Benfleet, east of London, Ideal DJ’s represents fifteen exclusive artists such as Joey Beltram, Pete Gooding and Will Bailey. With more than fifteen years of experience at various booking agencies, Sacha decided the next step was to start her own agency; as a result, Ideal DJ’s was born in 2006. It didn’t take long for the bookings to come rolling in.
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A new feature had been added to System One to allow users with system access rights to administer book keepings.
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A few diagrams and totals tables have been added to System One. These new tools allow the user to extract financial information from invoice- and payment details in real-time. This not only offers the user a visually appealing and detailed insight, but also helps companies adapt to volatile financial situations.
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With the arrival of a number of new functions in System One, the export options have also been revised. Export documents can be applied to the addressing of form letters and for the printing of labels and envelopes. The user can use standard CSV export templates for list reproductions, even stipulating which information is to be exported.
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In System One, contacts are linked to one company. With experience, it has become clear that many of our customers work with contacts who are active in several organizations. For this reason, it’s now possible to link one contact in System One to several companies. This eliminates the need to enter a single contact several times and keeps the database cleaner.
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Since the release of the most recent update, users can look up in System One which artists are available on a particular date, using the availability check feature. This is found as a new tab in the list view of the ‘bookings’ section.
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The viewpoint of System One is that software must be user-friendly and functional. To keep up with the newest developments, System One has launched a plan whereby the underlying technology gets updated, making use of the .NET Framework from Microsoft.
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A number of training videos explaining the booking software step by step can be viewed on the website of System One. There are three videos available. Lesson one is about the basics, while lesson two and three cover the daily use into more detail.
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Good news for all who like to be tidy and organized. In the most recent update, System One has upgraded the "Task Management" with the possibility to remind the user automatically of his planned tasks. Reminders can be received in two different ways; in a popup dialog within System One, or in an email to the address of the user.
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Events that have been entered into the System One database can be can be displayed automatically on the agency website through the "RSS events feed for agency website". RSS is an application of XML and is used to syndicate information in a simple way. Artist booking agencies can use the System One RSS events feed to automatically publish the bookings of their artists on the website of the agency.
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System One regards usability as an important aspect to her software. This is why a new functionality has been developed. Different input fields in System One are extended with a so-called "auto complete" functionality. This technique suggests different results in a small list below the input field while typing.
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Esther van der Poel works as an artist manager for Agent Audio, the booking agency of ID&T (Sensation, Mysteryland). She was closely involved in the founding of Agent Audio. Together with her colleagues Olga Zegers and Pepijn Pekelharing, Esther is responsible for the bookings of dance artists like Michel de Hey, Juan Sanchez, Björn Wolf, Dennis Ruyer, DJ Isis and Tocadisco. Agent Audio has used System One from the start of the agency in early 2008.
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In the past, external users only had viewing permission to their online schedules. Now they have the option to propose appointments through their System One online accounts. A big advantage is the efficient communication between the external user and the agency.
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Google Maps functionality has been added to System One. With this functionality it's easy to see where a relation or address is located or to create a selection of multiple relations in a certain region. This function is very suitable to estimate routes and distances, especially when it concerns a booking abroad.
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With the notes and tasks functionality it is possible to add extra information to a relation, project, event, contract or invoice. Notes and tasks can be archived and retrieved in an organized fashion.
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Have the birthdays of your contacts displayed on ‘My Dashboard’ by updating the contact details with a date of birth. Thirty days preceding the birthday, the contact will appear in your dashboard. All you have to do is pass on good wishes!
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System One is now available in three languages: English, German and Dutch. Each individual user can set his or her preferred user interface language in the personal settings menu.
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Henrike van Engelenburg is willing to share her experiences on System One with us. Henrike is CEO, producer and impresario at ‘van Engelenburg Theatre Productions’. Van Engelenburg represents over twenty artists and has six staff members.
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